Flexible discounts
Global, course, branch or combined — applied with clear rules.
Fees & Refunds For accountants
Fee management software where the numbers always add up
Set the total fee, apply discounts, split into installments, record payments and process refunds with approvals — and every number reconciles, every time.
Total fee₹66,000Course standard
Net fee₹60,000After ₹6,000 discount
Paid₹42,0002 of 3 installments
Pending₹18,000Due 10 Dec
InstallmentDue dateAmountStatus
1 of 310 Oct 2026₹24,000Paid
2 of 310 Nov 2026₹18,000Paid
3 of 310 Dec 2026₹18,000Upcoming
Paid ₹42,000 + Pending ₹18,000 = Net Fee ₹60,000
Installments
Split the net fee into due dates that suit each family.
Payment tracking
Record online or counter payments against each installment.
Approved refunds
Request, approve and process refunds with a full audit trail.
Discounts Rules, not guesswork
Discounts your whole team applies the same way
No more counsellors inventing offers on the spot. Define discounts once — for all courses, one course, one branch or a combination — and Klass360 calculates the net fee.
- Global discounts across all courses
- Course-specific and branch-specific offers
- Combined discounts calculated automatically
- Net fee shown before admission is confirmed
Refunds Request → Approve → Process
Refunds with control and a clear paper trail
Every refund passes through the right people, and every step is recorded.
RequestedApprovedProcessed
Amount
₹12,000
Reason
Relocating city
RequestedApprovedProcessed
₹12,000 refund for Isha NairPaid ₹30,000 · Requested by Priya (Accountant)
ApproveReject
RequestedApprovedProcessed
Mode
Bank transfer
Reference
UTR 6172 4410
Balances updatedPaid and pending recalculated — still reconciles.
- Refund processed · ₹12,000 · UTR 6172 441012 Oct 15:20 · Priya (Accountant)
- Refund approved12 Oct 11:05 · Rohan (Branch admin)
- Refund requested · Relocating city11 Oct 17:42 · Priya (Accountant)
- Payment recorded · ₹30,00010 Sep 12:10 · Front desk
Collections Know what is due
See what is pending before it becomes a problem
A live list of pending amounts and next due dates for every student, by branch — so follow-ups on fees are as organised as follow-ups on enquiries.
- Pending amount and next due date per student
- Branch-wise collection progress
- Linked to the student's admission and course
Accuracy Built-in, always on
Rules that make your fee numbers trustworthy
Klass360 checks every fee record automatically, so month-end reconciliation stops being a guessing game.
Start Free 7-Day Trial- 01
Paid + Pending = Net Fee
Balances are recalculated with every payment, discount and refund.
- 02
Refunds need approval
No money goes out without a recorded request and approval.
- 03
Every record has a code
FEE-000001 style codes make fee records easy to find and quote.
FAQs Asked questions
Fees & refunds: common questions
1. How does Klass360 make sure fees reconcile?
Every fee record follows one rule: Paid plus Pending always equals the Net Fee. Payments, discounts and refunds update these numbers automatically, so balances never drift.
2. What kinds of discounts can I set up?
Discounts can be global, course-specific, branch-specific or a combination — for example an early-bird offer on every course plus an extra offer at one branch.
3. Can students pay in installments?
Yes. Split the net fee into installments with due dates and record each payment against them, so you always know what is paid and what is pending.
4. How are refunds handled?
Refunds follow a request, approval and processing flow. Each step records who did what and when, giving you a complete audit trail.
5. What is a fee code like FEE-000001?
Every fee record gets an auto-generated code so accountants and counsellors can reference it quickly on receipts and in conversations.
Free trial Try it for 7 days
Get fee tracking your accountant will trust
Prefer to talk? Call +91 73594 26596 or email hello@klass360.com